It is important, that all employees are informed about the University's policy on information security.

More info in the safety manual found here:
Information security policy and rules Version 2.0

A checklist on how to keep information secure can be found here:
Checklist

During the spring of 2020, the IT Committee will be visiting all offices at Geoscience, providing individual guidance on IT usage and data security.

Current members of the IT committee: Charlotte and Thomas.

A new police for the use of Outlook at the Department of Geoscience is now available.

It can be found on the employee portal under IT.

Please make sure, you always use the "secure mail" function when sending sensitive information "out of the house", ie. outside Aarhus University.

More info here:
Send secure email

When leaving your computer (also briefly), you must lock the screen, so that no one else can access open documents or your personal user profile.
For Windows machines, you can easily "log off" by pressing [WIN] + L.

Everyone should consider whether it is necessary to have a "privacy screen" for their computer screen in relation to the work tasks one has.
Purchase assistance can be obtained from Susanne at the secretariat.

In order to prevent sensitive information from being read by others, non-transparent folders can be obtained from Susanne in the secretariat, for documents lying on the desk in one's office.

All employees are encouraged to update their profile in PURE.

It is possible to write a brief description of your work areas, research areas, etc., and this information will appear on the business cards that are often used under contact information on the GEO website.

A brief description will make it easier for partners and other outsiders to find the right contact.

The profile picture should also be updated regularly.

Link to PURE

Remember to turn off or restart your personal computer at least once a day. This will keep your operating system optimized, and your antivirus program and other important software (such as AU IT or ST IT roll-out) will be updated.

Blackboard will be replaced by Brightspace. More information here:
AU to switch from Blackboard to Brightspace

From December 1, 2019 Adobe changes their licensing rules for Adobe Acrobat Pro. From then on you need to log in with your uni login in the form auxxxx@uni.au.dk, to access the Adobe Acrobat Pro program. Your password is the same as you use for accessing your email.

Se also: Serviceinfo about Adobe

The new IT webshop went live on November 27.

All known IT problems and planned disruptions are published on the serviceinfo.au.dk page.

Check out the page before contacting ST IT for any issues.

Partners with office hours, room 1671-134:

• Dan Guldborg, IT support | aarhus.st.it@au.dk 
  Monday 9-12 
• Mette Møller Larsen, controller, ST finance | mmla@au.dk
  Wednesday 8.30-15.30 
• Jakob Steen Olesen, Project Finance Administrator, ST finance | jakob.steen.olesen@au.dk 
  Wednesday 8-15 and Friday 8-14
• Louise Godt (maternity leave), Research Support Office | logo@au.dk
  Thursday 9-12
• Rikke Märcher Rochat (maternity cover), Research Support Office | rmr@au.dk
  Thursday 9-12
   

Other partners:

• Maiken Dazelle Nielsen, studies/ courses & exams | maiken@au.dk 
• Morten Hjorth Gad, AU Library | mhga@kb.dk
• HR-related questions should be adressed to HR ST Team 1 | HR.ST.team1@au.dk
• Questions regarding absence due to sickness, maternity leave or jobs on special terms should be sent to HR ST Specialisttem | HR.ST.team.specialist.dk
• Rikke J. Ljungmann, Advisor, special consultant, ST PhD-administration | rjl@au.dk
• Claus Palle, AU Research Support and External Relations - Technology Transfer Office | tto.au.dk

 
Bo Holm Jacobsen's office hours for students:
Tuesday 10-12 and Thursday 16.15-17

The above information is also available at: geo.medarbejdere.au.dk/en/

Newsletters on the web
This and all previous newsletters are available on the Geoscience staff web pages.
- There is a direct link from the entry page.

Newsletters for students
http://studerende.au.dk/en/studies/subject-portals/geoscience/practical-infomation/news-for-students/

Other newsletters
ST: http://scitech.medarbejdere.au.dk/en/currently/newsletters/newsletter-for-staff-at-science-and-technology
AU: https://medarbejdere.au.dk/en/info-and-news/newsletters-at-au/