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Aarhus Universitet

Geoscience newsletter

No. 12/2019 - December 2019

Calendar

  • 20 December
    Deadline for settlements in RejsUd & IndFak
  • 15 January 2020
    Deadline for registering publications in PURE

Settlements in RejsUd & IndFak

RMEMBER to settle all outstanding invoices and credit card transactions before the Christmas Holidays.

WorkZone

The faculty management and the rector have a strong focus on the quality of our record-keeping.

For this reason, it is a priority task for all departments, centres, faculty secretariat and administration to ensure a good and meticulous record-keeping.

At the Faculty Management Meeting on 21 November 2019, the following was decided:

  • Department and department secretariat managers / center secretariat managers, faculty secretariat and administration center must clarify how to locally achieve the goal of ensuring the quality of filing and carry out a process so that record-keeping takes place in WorkZone and in accordance with AU's journal instructions and applicable laws (eg. public law, GDPR and environmental information law).
  • Ensure that the necessary resources are allocated for implementation and follow-up of this quality assurance project.
  • Quick guide to scientists is being released.

It should be emphasized that the obligation of record-keeping is the responsibility of all employees at AU, both VIP and TAP.

Wednesday 29 January 2020 we will have a WorkZone workshop where you can receive guidance and side-by-side training on how to create projects and file information in WorkZone.

More information will follow by email.

Quick guides will be created for some of the most commonly used features of WorkZone.
These will be posted on the staff portal when ready.

For now, a guide for researchers is available in Danish.

INFO FROM HR ABOUT HIRING

Unfortunately, HR is still in an extraordinary situation, especially here in December, where the Christmas holidays leave less time to solve various HR tasks.

They are particularly focused on handling all cases that have accession dates in 2019 before the end of the year. Right now, they are working on cases where the date of accession is November and December 2019. That means they have cases in WorkZone with accession in January 2020 onwards, which they probably won't have time to handle here in December 2019 (fyi the total quantity of cases for expedition in WorkZone is about 110).

HR is trying to handle as many cases as possible in relation to hiring in January 2020 on the basis of previously announced priorities:

The first priority remains WAGES on time based on the following types of employment:

  • VIP employment - foreigners outside the EU - both permanent and temporary incl. extensions
  • VIP employment - foreigners within the EU - both permanent and temporary incl. extensions
  • VIP employment - Danes - both permanent and temporary incl. extensions
  • TAP - SUL appointments (employment letter must be delivered before start date)
  • TAP - permanent employment
  • TAP - temporary employment
  • Job posting: Ongoing recruitment continues with subsequent employment based on the above priority. We ask the institutes to loyally designate cases that are business critical, and then we prioritize these. This may mean that non-priority emply cases will take longer than usual. This is due to the division of ST.
  • New vacancies will be put on hold until week 3, 2020 due to the division of the faculty.

HR expects to handle immigration cases with accession in January 2020 before Christmas.

Two new members of HR staff will start in January 2020, which is expected to improve the situation.

Recycling

Our new PhD student Joanna has taken the initiative to recycle even more than we already do.
There are now 3 buckets with lids for glass, hard plastic and paper & cardboard in the hallway by the kitchen in building 1672.

Sorting takes place almost like in private homes in Aarhus Municipality, therefore glass and plastic must be lightly cleaned and paper and cardboard must not be dirty (i.e. NO pizza trays!)

On AffaldVarme you can see lists of which things that can be recycled and which cannot.

We hope everyone at Geoscience will support this great initiative.

... and an update on the rules for sorting plastic ...

Recycling plastic right (applies to Aarhus City)

The plastic waste container by the car lift (basement, building 1674) is often contaminated with soft plastic.

For example, cleaned bottles, buckets, trays, cans, lids and disposable services can be recycled, ie. hard plastic may be put in the container.

Everything else (e.g. plastic bags, household films, bubble wrap, tubes, flamingos, etc.) that is SOFT plastic must not be put in the plastic recycling container.

Omnibus' christmas calendar

Christmas traditions from around the world

Every day until Christmas Eve, in the Omnibus Christmas calendar, you can meet one of the many employees and students at AU, who have an international background.

All 24 tell how they will celebrate Christmas this year, sharing the best and worst Christmas traditions from their home country.
They also give insights to what annoys them most about the Danish Christmas.

Holidays in the secretariat

All staff in the Secretariat will go on Christmas Holidays on 20 December 2019 and return on 6 January 2020.

The Secretariat will also be closed from 11.30 AM and the rest of the day on 17 December.

Holidays in ST administration

Administration Center ST will be closed from 21 December 2019 until 5 January 2020.

Some employees are at work on 23, 27 & 30 December 2019 and 2 & 3 January 2020, but longer response times are to be expected.

ST IT support Campus Aarhus will be open on 23, 27 & 30 December from 9 am to 1 pm.

After the Christmas holidays, many of the employees in the Administration Center will be busy with the parting of ST, there will be extended response times through-out January 2020.

Holidays in AU POST

AU Internal Mail Service is closed on 27 & 30 December 2019.

There will be no exchange of mail these 2 days.

When the journalist calls

In connection with the meat case, the university receives several inquiries from the media.

If you are approached by reporters or others and need guidance on how to handle an inquiry, you can contact ST Communications.

Geoscience student wins the Tapas Hackathon

While others went to Christmas lunch last Friday, geoscience student Mathias Busk Dahl participated in a Hackathon organized by the Agency for Data Supply and efficiency.

In the competition, participants were to present a bid for a revolutionary use of the so-called TAPAS platform. TAPAS stands for "Testbed in Aarhus for Precision Positioning and Autonomous Systems".

Mathias, along with two others, presented a concept in which radars, flown by drones, were used to assist in the expansion of the Port of Aarhus. The concept was so good that the group won the competition and DKK 20,000.

Congratulations to Mathias!

Recruiting new students

We work hard to get more students to study Geoscience.

One initiative is the beautiful postcards Kathrine has made.
Initially, the cards will be distributed by David and Mads, when they visit primary schools and high schools to conduct Climate Dialogue with the young people.

Guests at Geoscience

Although the parking gate by buildings 1670-1675 is in use, guest parking still needs to be registered in Parkzone's system.

Now that the parking gate is put back into use, it has become extra important to provide guest cards for guests arriving by car.

Geoscinece employees CANNOT activate guest cards themselves. This responsibility lies with ST Byg which is a management decision.

Therefore, let the secretariat know well in advance when you receive a guest who needs a guest card.
ST Byg is pressed for time, they may not always be able to open a card the same day they receive a request.

Though your access card works for entering the buildings 1670-1675, it may be useless for the parking gate.
The gate uses a chip in the card, and older cards have no chip.

If your card does not work for the gate, you will have to order a new card.
You will need to come by the secretariat with your new card, to get access to the builings and gate.

The International Center has moved to new premises

The International Center, International Academic Staff Services (IAS) and the rest of the Talent Development Unit have moved into new premises.

They can now be found at Trøjborgvej 82 - 84, 1st floor (building 1910)

New courier agreement

AU Procurement has entered into a new agreement on courier shipments (0.5 - 50 kg) with Blue Water Shipping.

The agreement runs from 1 October 2019 to 7 February 2021.

Read more about the agreement and find contact information on our contacts at Blue Water on the AU Procurement page (in Danish).

Remember to register publications in PURE

Wednesday 15 January 2020 is the deadline for reporting publications of 2019.
This date is also the deadline for making your publications available in Open Access.

Check list for registration in PURE

Remember the travel insurance card

When travelling abroad on behalf of Aarhus University, remember to bring a travel insurance card.

If you do not have a card, you can pick it up in the secretariat.

Power BI

Power BI is the new reporting system for projects. It was presented at the VIP Lunch on 4 December, and leaflets have been distributed in the mail boxes.

News from the library

In connection with the recent system change at the library, some challenges have arisen. Among other things, our librarian has been unable to publish lists of new journals and books in the GEO collection.

We hope the technical issues will soon be solved.

New members of staff

Kathrine Eg Lindgaard

Many of you have already met me, but you may not know this:
I'm a cand. mag. in Comparative Literature and Creative Writing from AU, 2016. The same year my debut novel "Regnorm" was published, and I have since translated six children's books. I subsequently took a degree as a digital coordinator and specialized in search engine optimization of websites. Before coming here, I worked as a marketer, seo consultant, publishing editor as well as storyteller for a small agency. I am passionate about the good text and clear communication.
For the first two months here at Geoscience, I have mainly been involved in recruiting (You may have seen me and my camera arm running around, filming), but from January I will take over Krishna's duties while she is on maternity leave. I look forward to working with you for the next year.

New holiday rules

Information about the new holiday rules and the transition period is available under AU's staff service.

Please make sure to check your holiday registrations on a regular basis via mit.au.dk.
Concurrent holiday days balance cannot be checked on mit.au. Please contact the Secretariat for a status.

See you in 2020

Office hours / ST and AU partners

Partners with office hours, room 1671-134:

  • Dan Guldborg, IT support | aarhus.st.it@au.dk 
    Monday 9-12 
  • Mette Møller Larsen, controller, ST finance | mmla@au.dk
    Wednesday 8.30-15.30 
  • Jakob Steen Olesen, Project Finance Administrator, ST finance | jakob.steen.olesen@au.dk 
    Wednesday 8-15 and Friday 8-14
  • Louise Godt (maternity leave), Research Support Office | logo@au.dk
    Thursday 9-12
  • Rikke Märcher Rochat (maternity cover), Research Support Office | rmr@au.dk
    Thursday 9-12
     

Other partners:

  • Maiken Dazelle Nielsen, studies/ courses & exams | maiken@au.dk 
  • Morten Hjorth Gad, AU Library | mhga@kb.dk
  • HR-related questions should be adressed to HR ST Team 1 | HR.ST.team1@au.dk
  • Questions regarding absence due to sickness, maternity leave or jobs on special terms should be sent to HR ST Specialisttem | HR.ST.team.specialist.dk
  • Rikke J. Ljungmann, Advisor, special consultant, ST PhD-administration | rjl@au.dk
  • Claus Palle, AU Research Support and External Relations - Technology Transfer Office | cpa@au.dk

 
Bo Holm Jacobsen's office hours for students:
Tuesday 10-12 and Thursday 16.15-17


The above information is also available at: geo.medarbejdere.au.dk/en/

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