As an employer, AU is obligated to keep accounts of employees' travels into Denmark.
For this reason, all employees at the Department of Geoscience must notify the secretariat when they travel to Denmark.

The Secretariat will need the following information:

1. The country of departure
2. The date of the COVID-19 test in the country of departure
3. The date of PCR test conducted on arrival in Denmark
4. For foreign citizens: date of PCR Test 4 days after arrival in Denmark
   For Danish citizens residing abroad: date of the PCR test three days after arrival in Denmark

Item 4 may be omitted if the incoming traveller has been in solitary confinement for ten days after arrival.

It is the employee's own responsibility to book time for testing.

The employee must also sign a Statement of truth. This is available by contacting the secretariat and must be returned completed to the secretariat; sekretariat@geo.au.dk.

Link to more information about entry restrictions

Unfortunately, it happens all too often that students are put to work without being employed or they are asked to perform work they are not employed for.

The problem with this misuse of student aid, in addition to the fact that it is against the rules, is:

1. Regular student helpers: If you use students who are not employed and an accident occurs, then they are not covered by AU`s insurance. Therefore, it is very important that they are registered as an employee before the work begins. In addition, it becomes more difficult to pay salaries to them as they are not set up in the systems and the students will experience "not getting paid on time". There will also be problems with their holiday pay.
2. Student study counselors (mentors, visiting services) and instructors: Student study counselors and instructors may under no circumstances work until they have received their employment contracts.
   Fines may be imposed on the department if this happens!
   It is important to emphasize that there is a big difference between student helpers, student study counselors and instructors. E.g. a big difference in the hourly rate. It is also important to point out that instructors and student study counselors must have two separate employment contracts if the student is to do both types of work.

You cannot expect the students to know the difference between their employments (they may have several). It is your responsibility to make sure that the student is employed "correctly" before putting the student to work. For this reason plan the use of student helpers in the projects and student study counselor in the teaching/for U-days etc. in good time before the work is to be carried out.

If you have any questions please contact the secretariat. The department has a pool of regular student helpers and student study counselors who can be used without additional recruitment procedures. An updated list of already employed students can be requested from the secretariat. If it is necessary to hire a student other than those already employed, the secretariat must be notified well in advance! Please contact the secretariat if you are the least bit in doubt about a student's employment.

• Employment less than 1 year: Can be done without a job posting, but the student must be registered in the system (and perhaps the employee also needs keys, employee access on her/his access card, etc.). If they are student study counselors or instructors, HR must make an employment contract for them and for that HR need at least one month.
  
  Please note, if the student helper has to do unskilled laboratory work, then the employment as an hourly wage employee can be up to five months at the most. Project employment over five months requires the student to receive a fixed monthly salary!
  There must be 1 year between two project employments.
   
• Employment over 1 year: A job posting must be made and the procedure must be started up to 3 months before the job starts. The job posting must be made via Emply and the entire recruitment process followed. The job posting must public for a minimum of two weeks and interviews must be held. The chosen students have to be registered in our systems.

If there are any questions about this please contact Krishna or Thomas in the secretariat.

The faculty's draft for a new strategy has been circulated to all staff, and everyone is encouraged to read it.

The draft will soon be discussed in LAMU, LSU, the Research Committee, the Committee for Studies Administration and the Steering Committee.

Employees who are not members of one of these committees are encouraged to express their views to one of the committees, who will then make sure to include the views in the overall list of comments that the department must submit to the faculty on 12 March.

Partners with office hours, room 1672-123:
NOTE: During the COVID lockdown, no partners will have office hours at Geoscience.

• Dan Guldborg, IT support | aarhus.st.it@au.dk | 9350 8294 
  Monday 9-12
• Mette Møller Larsen, controller, Finance | mmla@au.dk | 6057 1105
  Wednesday 8.30-15.30 
• Jakob Steen Olesen, Project Finance Administrator, Finance | jakob.steen.olesen@au.dk | 9352 1027
  Wednesday 8-15 and Friday 8-14
• Ann-Christina Lauring Knudsen (Stine), AU Research Support and External Relations - Research Support Office (FSE) | aclk@au.dk | 9352 2209
  Thursday
• Tina Stenshøj Kaysen, PhD partner, PhD-administration | rjl@au.dk | 9352 2310
   

Other partners:

• Henriette Withen Hansen, AU Research Support and External Relations - Technology Transfer Office (TTO) | hwh@au.dk | 4189 3290
• Torkil Bukkehave Hansen, AU Research Support and External Relations - Technology Transfer Office (TTO) | tbh@au.dk | 9352 1166
• Maiken Dazelle Nielsen, studies/ courses & exams | maiken@au.dk 
• Morten Hjorth Gad, AU Library | mhga@kb.dk
• HR-related questions should be adressed to Nat Tech HR Team 1 | HR.ST.team1@au.dk
• Questions regarding absence due to sickness, maternity leave or jobs on special terms should be sent to Nat Tech HR Specialist team | HR.ST.team.specialist.dk

Thomas Ulrich's office hours for students:
Tuesday 12-14 and Thursday 16-17

The above information is also available at: geo.medarbejdere.au.dk/en/

Newsletters on the web
This and all previous newsletters are available on the Geoscience staff web pages.
- There is a direct link from the entry page.

Newsletters for students
http://studerende.au.dk/en/studies/subject-portals/geoscience/practical-infomation/news-for-students/

Other newsletters
Nat: https://nat.medarbejdere.au.dk/en/news-and-events/news/
AU: https://medarbejdere.au.dk/en/newsletters-at-au/