The White Christmas Barometer is quivering with excitement - will it be a white Christmas this year? The scent of gingerbread, spruce, and oranges with cloves spreads in several homes. Some may have started to do Christmas shopping and the seat ticket on the Christmas train is booked. In short – while the calendar candle patiently burns down its numbers, Christmas is just around the corner, but we can easily have a little newsletter just before Christmas.

Bo on the stage in Aarhus Theatre, where he talks about the clash between Tellus and Theia, which created the Moon and ‘baked’ the Earth. Photo: Vivi Kathrine Pedersen

Please note that there are several important deadlines in connection with the end of the year 2023:

• RejsUd, travel expense settlements an expense claims (and advance) with start date in 2023: January 3
• Foreign invoices and credit notes: January 5
• Supplier’s invoices for AU (ordinary flow): January 8
• IndFak, invoices and credit notes: January 12

The Administration Centre at Nat-Tech is closed for Christmas from 23 December 23, 2023, until 1 January, 2024 (both days included).

However, during the holidays, there will be a limited number of staff for building operations and IT support:

• BYG: Building operations are present throughout the period, but with limited staffing.
• IT support is open from 9 am to 1 pm on telephone 8715 0944 and for personal attendance on campus (27, 28, 29. Dec.) Other helpdesks are closed.

In connection with audit 2022, AU received a reprimand relating to failure to provide information about the reason for given costs in connection with procurement and outlays/travel.

Therefore, the reason must be stated clearly in the expense settlement - in the "Settlement name" field when creating a new settlement in RejsUd and IndFak. In addition, it must be clear what the purpose of the expense has been, and the names of all participants in connection with events, meetings, etc. must be provided.

Furthermore, to ensure clarity in the documentation, abbreviations and implied terms must not be used.

The travel expense accounts occasionally receive a till receipt as documentation for a purchase for AU. It is excellent documentation for purchases for small amounts. However, there is a limit to when AU can get VAT refunded on a till receipt, and that is at DKK 3.000. If the receipt exceeds DKK 3.000, AU will be charged by the full amount and cannot obtain a VAT refund.

Therefore, as far as possible, you should get an invoice for amounts exceeding DKK 3.000.

It is possible to attach an invoice as documentation in RejsUd in cases where an AU credit card has been used for payment or in the event of cash outlay. If you choose to have an EAN invoice made, it will be approved in IndFak.

As some of you might have noticed in the news, PostNord will introduce large price increases on letters in 2024.

The biggest consequence for AU is that domestic shipments weighing more than 250 grams will be significantly cheaper to send as a package (between 12 og 20 DKK cheaper per shipment ).

In connection, please remember to provide email/or telephone number for packages sent to private individuals in Denmark.

Prices for 2024 can be seen here.

Please also note that stamps/postage codes purchased in 2024 are unlikely to be usable in 2025. It is therefore not a good idea to buy stamps and postage codes in advance.

Internal post is closed between Christmas and New Year, but you can find more information about shipping here.

Partners with office hours, room 1672-123:

• Max Anthon Ikkala Lerager, IT supporter | maxl@au.dk | +45 6020 2616
  Tuesday 12-15
• Kathrine Kofoed Jensen, HR-partner | kofoed@au.dk | +45 9350 8204
  Tuesday 8-12 (uneven weeks)
• Nanna Duelund, HR-supporter | nadk@au.dk | +45 9350 8538
  Tuesday 8-12 (even weeks)
  Mette Møller Larsen, Business Controller, Finance | mmla@au.dk | +45 6057 1105
  Wednesday 8.30-15.30
• Jakob Steen Olesen, Project Finance Controller, Finance | jakob.steen.olesen@au.dk | +45 9352 1027
  Wednesday 8-15
• Karen Konradi, PhD partner, The PhD administration | konradi@au.dk | +45 9352 2292
  First Thursday of each month 13-15
• Gitte Bindzus Foldager, International Center | gbf@au.dk | +45 2331 6355
  Last Thursday of each month

Other partners:

• Ann-Christina Lauring Knudsen (Stine), AU Research Support and External Relations - Research Support Office (FSE) | aclk@au.dk | +45 9352 2209
• Henriette Withen Hansen, AU Research Support and External Relations - Technology Transfer Office (TTO) | hwh@au.dk | +45 4189 3290
• ​Torkil Bukkehave Hansen, AU Research Support and External Relations - Technology Transfer Office (TTO) | tbh@au.dk | +45 9352 1166
• Astrid Marie Hvorslev Svendsen, studies/ courses & exams | ashs@au.dk
• Morten Hjorth Gad, AU Library | mhga@kb.dk
• HR-related questions should be adressed to Nat Tech HR Team 1 | HR.Nat@au.dk
• Questions regarding absence due to sickness, maternity leave or jobs on special terms should be sent to Nat Tech HR Specialist team | Nat-Tech.HR.Team.Specialist@au.dk
• IT support NT, use AU Serviceportal, write to aarhus.st.it@au.dk or call 8715 0944
  Monday - Tuesday: 8.00 - 15.30 and Friday: 8.00 - 14.30
  AV support call 8715 0944

The above information is also available at: geo.medarbejdere.au.dk/en/

Newsletters on the web
This and all previous newsletters are available on the Geoscience staff web pages.
- There is a direct link from the entry page.

Newsletters for students
http://studerende.au.dk/en/studies/subject-portals/geoscience/practical-infomation/news-for-students/

Other newsletters
Nat: https://nat.medarbejdere.au.dk/en/news-and-events/news/
AU: https://medarbejdere.au.dk/en/info-and-news/newsletters-at-au/