Microsoft now warn users against a critical vulnerability in the browser Internet Explorer. AU’s information security department follows the recommendation and asks all members of staff and students not to use Internet Explorer until the error is corrected.

More information

IT-support needs to identify all Windows 7 PC’s on the AU domain. As Microsoft stopped the updates to that system by January 14. 2020, they pose a security risk.

If you have a Windows 7 PC, and have not yet been contacted by IT-support, please contact them as soon as possible

https://medarbejdere.au.dk/administration/it/ithovedomraader/it-st/

They can help you with the best solution for your PC, ensuring the prevention of data loss, when moved to a secure network.

Please note, that if we have not heard from you by march 1st 2020, we may have to remove the PC from the network, without any further notice.

Changes were made to some of the rooms in buildings 1671 and 1672.

From now on, there are 3 meeting rooms in building 1670-1675:

1671-234
1672-114 ( previous joint office)
1672-238

1671-123 was changed from meeting room to joint office with room for 1 person.
1671-119 used to be Nicolaj's office and is now a joint office with room for 3 people.

New calendars have been created in Outlook for those rooms with changed status.
It is necessary to delete the old calendars from your personal list of calendars and search for the new ones to avoid double booking the rooms.

Massages by "Sundhed med Mening" will take place in meeting room 1672-114.

Friday 20 March an introduction day for new employeees at AU will be held.

All new employees are encouraged to participate in AU's introduction days, which will be twice a year.

The event is for all salaried employees - teachers, PhD students, researchers, secretaries, caretakers, consultants, project employees, cleaning staff, etc.

At the introduction day, the new employees will meet the senior management at AU, and be introduced to the university's overall strategies and values. There will be an opportunity to gain insight into the organisational structure, liaison committees, the union representatives, and rules and guidelines for employees at AU. The new employees also gain the opportunity of creating their first network of colleagues in the organization. Furthermore there will be given special aimed information for respectively academic staff (VIP) and technical-administrative staff (TAP).

Programme and registration

The Department of Geoscience has zero tolerance for all types of offensive behavior.

In general:

• Be considerate towards everyone
• Respect the people around you
• Consider that what you say or do can be misunderstood

If you observe offensive behavior, you are expected to help the person AND contact the nearest manager, occupational health and safety group, daily occupational health and safety manager, union representative, head of department or HR partner.

Read more about psychological work environment on the department webpage

You can also read the complete policy of the department (in Danish).

Due to ambiguities about handling EU time sheets, AU Economy has issued the following procedure:

1. The project finance administrators at Nat-Tech Economics pre-fills master data on the time sheets for EU projects and other projects that require hour registration.
2. After that, it is the responsibility of the grant holder that hours are recorded on the project and that these time sheets are handed over to Nat-Tech Economy before accounting is required.
   You may want to submit time sheets to your project economist on an ongoing basis to prevent an employee from stopping without handing in his/ her time sheets.
3. In addition, the grant holder must sign time sheets for the employees who have worked on the project and / or obtain the signature of the head of the department for the hours the grant holder has worked on the project.

Questions can be directed to Karin Sutherland, Nat-Tech Economics.

The Occupational health and safety committee can be found here:
https://geo.medarbejdere.au.dk/en/committeesminutes-of-meetings/the-occupational-health-and-safety-committee/

Information and rules from The Occupational health and safety committee can be found here:
https://geo.medarbejdere.au.dk/en/work-environment/

Contact Charlotte if you need advice or guidance in both physical and psychological work environment.

It is important to indicate correct authorship on articles: Proper mention of authorship contributes to the credibility and transparency of research and is thus a key element in the development of responsible research practice.

Remember to include all relevant people, either as co-authors or in a section with Acknowledgments. This includes technicians, laboratory technicians and other staff who have contributed significantly to the work.

BREXIT – important issues concerning British citizens staying in and coming to Denmark

• British citizens residing in Denmark up to Brexit are allowed to stay in Denmark after Brexit without problems.
• British citizens residing in Denmark up to Brexit, who have not yet applied for – or have lost – their EU residence certificate, are encouraged to apply or reapply for the certificate as soon as possible. You can apply or reapply for the residence certificate after Brexit, but please be aware that the Danish authorities might require extra documentation that you in fact entered and took up residence in Denmark before Brexit.
• If Aarhus University employs a British citizen or allows them to come here as guest researchers or guest PhD-students for a shorter period, they are regarded as non-EU citizens. This means that a work and residence permit is required before entering Denmark, like for all other non-EU citizens. Please note that the case handling and processing time when applying for such permits are longer than for EU citizens.
• If the stay in Denmark is less than 3 months, it is not quite clear, whether British citizens are exempt from visa requirements or if a visa is required before entering Denmark. We hope – and expect – that British citizens will be exempt from visa requirements.
• If British citizens residing in Denmark want to travel outside Denmark (vacation or other types of travelling) after Brexit, it is important to bring the EU residence certificate while travelling. Bringing the residence certificate enables you to prove that you have the right to enter/reenter Denmark and that you are legally residing in Denmark according to EU regulations.
• If British citizens give up their residence/address in Denmark and take up residence outside Denmark, the right to reenter/return to Denmark according to EU regulations will no longer apply. In that case, a work and residence permit must be applied for and granted before you can enter/return to Denmark again.

Please refer to The Ministry of Foreign Affairs’ website for more detailed and always updated information.

If you have questions, please contact Inge Aachmann Pedersen, Guest Researcher Supporter | guestresearcher@au.dk | 87 15 36 03

Information about the new holiday rules and the transition period is available under AU's staff service.

Please make sure to check your holiday registrations on a regular basis via mit.au.dk.
Concurrent holiday days balance cannot be checked on mit.au. Please contact the Secretariat for a status.

Partners with office hours, room 1671-134:

• Dan Guldborg, IT support | aarhus.st.it@au.dk 
  Monday 9-12 
• Mette Møller Larsen, controller, ST finance | mmla@au.dk
  Wednesday 8.30-15.30 
• Jakob Steen Olesen, Project Finance Administrator, ST finance | jakob.steen.olesen@au.dk 
  Wednesday 8-15 and Friday 8-14
• Louise Godt (maternity leave), Research Support Office | logo@au.dk
  Thursday 9-12
• Rikke Märcher Rochat (maternity cover), Research Support Office | rmr@au.dk
  Thursday 9-12
   

Other partners:

• Maiken Dazelle Nielsen, studies/ courses & exams | maiken@au.dk 
• Morten Hjorth Gad, AU Library | mhga@kb.dk
• HR-related questions should be adressed to HR ST Team 1 | HR.ST.team1@au.dk
• Questions regarding absence due to sickness, maternity leave or jobs on special terms should be sent to HR ST Specialisttem | HR.ST.team.specialist.dk
• Rikke J. Ljungmann, Advisor, special consultant, ST PhD-administration | rjl@au.dk
• Maibrit Lerche Hendriksen, AU Research Support and External Relations - Technology Transfer Office | mlh@au.dk

 
Bo Holm Jacobsen's office hours for students:
Tuesday 10-12 and Thursday 16.15-17

The above information is also available at: geo.medarbejdere.au.dk/en/

Newsletters on the web
This and all previous newsletters are available on the Geoscience staff web pages.
- There is a direct link from the entry page.

Newsletters for students
http://studerende.au.dk/en/studies/subject-portals/geoscience/practical-infomation/news-for-students/

Other newsletters
NAT: https://scitech.medarbejdere.au.dk/en/currently/newsletters/nat-newsletter-for-staff/
AU: https://medarbejdere.au.dk/en/info-and-news/newsletters-at-au/