In the list below we have gathered some of the many things you must remember as a project owner. By following the bullets on the list, you not only help yourself, but also the many people in the administration involved in helping you with your project.
Always remember to be in time with your application and budget!
If you have any questions, you are welcome to contact the Secretariat. You can either contact the email sekretariat@geo.au.dk or directly to the head of secretariat, Thomas, at thomaslhansen@geo.au.dk.
Project applications and budgets must always be approved by the head of department before the project idea is too long in the process, and always before the project application is submitted. You can use the template Department Contribution Calculator to calculate internal contributions.
EU budgets must be approved by the Research Support Office before they are sent to the head of Department for approval. This is to ensure that the budget complies with EU rules.
In general, use the Research Support Office if you have Project/foundation-related questions. The Research Support Office can help you with several things.
You must talk to your project finance administrator about what kind of collaboration you are about to participate in. Among other things, the cost prices and overheads depend on whether it is a research project (DR4) or commissioned work (DR2). You cannot decide the "price" or what kind of project it is.
Your project finance administrator will be able to help you with the budget-related questions you may have or will be able to refer you to others who can help you.
Remember that all contracts must be approved by the AU Research Support Office and External Relations-Technology Transfer Office (TTO) before an agreement can be concluded and a contract can be submitted to the head of Department for signature. You can send a draft contract to either:
You must always submit your project application and budget to your project finance administrator (REAP) and the Secretariat, sekretariat@geo.au.dk (WZ), and you must always send any rejections or commitments to your project finance administrator (REAP) and the Secretariat (WZ).
If you are planning to buy equipment for laboratories or workshops, large and small, there are several things that need to be clarified:
Should the purchase be tendered out? Talk to your project finance administrator, but generally:
Purchaces under 100.000 DKK : Obtain 2-3 offers (and archive these, for example by sending an email to yourself with the offers attached and archive this on the project).
Purchases over 100.000 DKK : Contact Procurement, AU Finance (probably a mini-tender will have to be prepared).
Purchases over 1.600.000 DKK : Contact Procurement, AU Finance (EU tender must be made here).
Should the purchase be depreciated? Talk to your project finance administrator.
A risk assessment must be made of the new equipment and the workplace. Contact laboratory manager Charlotte Rasmussen, charlotte.rasmussen@geo.au.dk.
If you need to use analyses or other laboratory help in your project, please contact Charlotte Rasmussen, charlotte.rasmussen@geo.au.dk or Rasmus Andreasen, rasmus.andreasen@geo.au.dk to get the correct costs/prices for your project budget.
If you need to use services from the electricity workshop, please contact Per Trinhammer, trinhammer@geo.au.dk for the correct costs/prices for your project budget.