Different rules applies to different types of guests.
Is the guest from Denmark, you only need to let the secretariat know. Is the guest from abroad, you need to fill in a form from the International Centre.
After this is done, the secretariat needs the following information for the Employee Master Card (MSK).
The secretariat will assign office space (applies to buildings 1670-1675)
When the guest arrives, keys, access cards etc. can be picked up in the secretariat.