Terms of employment
- There are several types of positions as a student at the Department of Geoscience, one of which is a student assistant.
- Please be aware that an employment contract is not normally drawn up - this is only in special cases and depends on, among other things of the work tasks.
- If a researcher asks for help with a task, the secretariat needs to know whether the task fits the type of position: therefore check with the secretariat before the work begins.
- We cannot guarantee the number of hours.
- The secretariat (Krishna/Susanne) distributes assignments to your AU email and requests you to answer on a first-come, first-served basis. For urgent tasks, calls may be made. Therefore, make sure that your AU-mail and your mobile phone number are correct and always up-to-date and check your AU-mail often.
- If at some point you do not wish to be employed, notify the secretariat at sekretariat@geo.au.dk.
- If there are changes to your contact information, please notify the secretariat quickly at sekretariat@geo.au.dk.
- Disability allowance and weekend allowance are only paid by agreement, in many situations the work takes place within normal working hours.
General rules
- The secretariat and Charlotte will write to your AU email if there are tasks that need to be completed. Please answer whether you can or cannot and if necessary if you can help at another time. So we know you have seen the message and are still interested in being offered work assignments.
- If you have an agreement to work and become ill/prevented from attending, report it to the secretariat (Krishna/Susanne) at sekretariat@geo.au.dk as soon as possible.
- In a work context, it is unacceptable to be under the influence of alcohol or other drugs.
- Issued keys may only be used in connection with work-related tasks.
- The employees' printer room and canteen may only be used for work-related tasks.
- Everyone who has to work to a greater or lesser extent in the laboratories must go through the institute's online safety course as well as a 1:1 safety introduction with Charlotte. See more about safety and the working environment in connection with laboratory work on the institute's website https://geo.medarbejdere.au.dk/arbejdsmiljoe/fysisk-arbejdsmiljoe/laboratorieintroduktion. No one may start working in the laboratories before they have been instructed by a technician, laboratory technologist or Charlotte in the specific work task.
- Remember to wear safety shoes if you have to move furniture or other equipment. Safety shoes are in the basement 1674 and must be returned after use.
- If the work task requires the use of an institute car, you must have a valid driving licence. This can be obtained from the secretariat.
- To receive wages, time sheets must be submitted.
Procedure for handling time sheets
- A time sheet is created in an Excel file, which must be downloaded here.
- The person you have performed a task for must provide the information you have to fill out on the time sheet:
- Project number
- Activity number
- Time sheets must be sent to the secretariat email sekretariat@geo.au.dk. Always make cc to responsible VIP/TAP and for laboratory work always cc to Charlotte.
- Time sheets MUST be submitted for each month you have worked hours, never combine them over a period of time: The time sheet must be submitted as soon as possible the following month. If you worked on both 31/10 and 1/11, you must register hours on two different time sheets.
- A separate timesheet must be submitted for each project number that you have worked on.
- The Excel file must be named “Name_Timesheet_Month_Year” before you submit it.
- Always send the time sheet from your post.au.dk e-mail. The time sheet contains your CPR no. and must therefore be sent through AU's secure mail system.
- Other rules and conditions regarding a safe working environment at the Department of Geoscience can be found here: https://geo.medarbejdere.au.dk/en/work-environment
If you are in doubt about something, ask in the secretariat and if it is about laboratory issues you are always welcome to contact Charlotte.