Our cars

BA 15 492: Mercedes - bus (driver + 8 passengers)
CG 81 493: Renault Trafic - bus (driver + 8 passengers)
CF 86 655: Renault Trafic - bus (driver + 8 passengers)
CA 51 841: Renault Scenic - car (driver + 4-7 passengers)

These cars all have a calendar in Outlook where you can check reservations.
Contact the secretariat at sekretariat@geo.au.dk for information and reservation.

Permission to drive

The rules about who can drive the University's cars can be found on Au's page about Use of official cars
How to get a driving permission for students is described on the Geoscience study portal
Please note that driving licenses are only granted to students studying at the Department of Geoscience.
When used by other departments/ centers, the cars may only be driven by employees.
Any fines, including parking fines, speeding fines, etc., are the personal responsibility of the driver of the car.

Insurance coverage

Insurance Coverage for Official Travel

Vehicle (material damage)

When driving in Denmark, the Danish State's self-insurance applies. In case of damage, the costs are distributed as follows:

GEO projects: Cover damages up to DKK 10,000. The department covers the remaining amount.
Other departments and units at AU: Cover the full cost of damages themselves.

When driving abroad, liability insurance must be taken out before departure.

See AU's page on Travel insurance and Official cars abroad.

Employees at AU
The insurance only covers employees in connection with official driving. Private errands are not permitted.

Students
Students are not covered by the insurance. Students are therefore encouraged to take out their own private liability and accident insurance.

See AU's page about Travel insurance.

How to book a car

Contact the secretariat: sekretariat@geo.au.dk to book a car

When booking a car, you MUST inform:

Name of the driver
Time and date of booking
Destination
Purpose
Unit number
Project/ case number and name
Activity/ case task number
Name of controller

The car key can be picked up at the secretariat in building 1672 Monday to Friday between kl. 8 and 15.
When returning later than kl. 15, the key must be returned using the mailbox found by the goods delivery door inside building 1675.

Prices

Geoscience staff: DKK 5/km
Non-Geoscience users: DKK 6/km.

Practical information

Before you leave

Key and fuel card
Contact the secretariat, building 1672, 1st floor, for collection of both
Home parking
The cars have fixed home parking spaces outside building 1675

On the road

Fuel
All our cars run on diesel
REMEMBER to keep your receipts
Roadside assistance
Phone: Falck vejhjælp - tel. +45 70 10 20 30
Give this subcription number: 1970 6594 - Aarhus University
Accidents/ Damages
In Denmark: Contact the police urgently
Outside Denmark: Contact the police urgently - and contact the insurance company
When you return to Geoscience, damages must be reported in writing to the department
If necessary, contact the secretariat: sekretariat@geo.au.dk

Return

Return on time!
A one-day reservation ifsfor 1 day only! You MUST return the car by the end of the very same day. It may be booked by another user from early next morning
The logbook (kørebog)
Can be found in the glove compartment. Write readable, please!
Don't forget to fill in the purpose of your trip
Before leaving the car
Clean up and take your stuff with you
Check that light is off - outside and inside
Fill up with adequate fuel - possibly also oil, water and AddBlue - to make it ready for the next user
Defects should be reported to the office when you return the key
Key, fuel card/receipts
All should be returned to the secretariat immediately
If return is after office hours, drop the key etc. in the grey mailbox on the wall opposite the entrance door from the parking lot. Access to the building with key card and code

Department Cars